Base Design

The problem: Our manufacturer will ship the contents of a Purchase Order as they are made and ship the remaining products when completed. We have had several occurrences of not knowing what’s coming and what is left until it arrives and we open the box. (We have a middle man, there is no direct comms with the supplier). My goal: Build an interface that the manufacturer can open, select the PO number, and input how much of each SKU is in the upcoming shipment, and put in the tracking number. Where I’m at: I have a Master Products Base with all of my SKUs in one table, and purchase orders in another table. I can add my skus from the products table into each PO, but I can’t assign each sku an order qty within the PO record. The other nuanced issue is that sometimes PO’s overlap and we will have the same SKUs on multiple POs. I want to be able to assign different order quantities to each SKU in a PO, and keep track of how many have been shipped from each PO.

NPO TEAM ACCOUNT (just to let folks know) So I love having master sync tables and create views off them for different usages in a base. For example: I have a common base for State and Country, absolutely love this, and use it across a lot of our bases for different purposes. In our CRM we use it for Contact, Company, Communities, Speaker/Facilitator Bureau, Charity Compliance, and Grants tables. There are some privacy requirements, and access controls that we have in place. I have set a VIEW - States, just for lookup that does not show ANY other fields except the STATES field. So why if the view doesn’t show any of the other fields (where it is being used in the other tables) why does the individual record show. And then when I open it up - I see all the other areas I really don’t want some of my team messing with. Have I missed how to not show the other tables? Yes, I know I could make an interface but some of us like to work in a different manner, and bulky block interfaces are not o

This might be a bug or I’m doing something wrong. I have a self-linking field in the object_types table called parent that establishes a child parent relationship between types. In my part_object table I lookup the part’s parent’s object_type. The desired behavoir is that any part that is a child of an assembly will only display object types that are a child of that assemblies object type. When I set this up I’m not getting anything. Either I’m missing something or there is a bug with dynamic filters for self-linking relationships. Anyone have any experience with dynamic filters for self-linking relationship fields?

I have two table A and B, table A has product status variable that tracks the different phases of product and helps with different views to see specific inventory. Table A is also linked to table B, I would like to be find a way to edit table A’s status field from B once I am done processing it instead of manually going to A to change it. so far I couldn’t find a way to change. any advise is highly appreciate.

In my Contacts table I have 2 types (single-select) - “non-profit” and “legal” - and a linked record field to a Requests table. The Request record has two Lookup fields pointing to Contacts - one a lookup filtered by a view of nonprofit-type only, the other filtered by a view of legal-type only. This is so my user can quickly distinguish the two types assigned to the request. Now, I add 1 contact to each of the two fields in the Request. I would expect to see both Contacts linked to that Request. But the only Contacts shown as linked to that request are those entered in the first (“nonprofit”) column. If I force a “legal” contact into that first Request column, It shows up as expected on the Contact side. I’m not understanding something about how linked records work. How should I structure the linkages between these fields across the two tables? thx

Hello, I am trying to use a lookup field from another sheet. It seems that I can only search by the primary field, not by the field I have selected as the source. For example: Sheet 1 - Primary field: Job #Job #: 1234Job Name: Sheet 2Lookup field in sheet 1 - Job Name: (I can search for Job # (1234), but not by job name. Is there a way to fix this or work around?

I'm trying to upload a survey in Excel to create a Form view, but unable to do so without losing all the formating. Anyone know how to do this? Thanks!

Hello! I am running into an issue where the field count is almost maxed out on two tables in my base and I need the ability to add more fields. In both of the tables, there are many fields that are used for reporting/stats. I considered moving all of those fields to another table but it’s not quite working out. I do closing coordination for real estate agents. The two tables in question are the Properties table and Contacts table. The Properties table has records for each contract. The Contacts table has records for each of my agents. Each property record is linked to the agent for that contract in the Contacts table. Reporting in the Properties table is done based on the agent for things like properties under contract, properties closed X amount of days ago, etc. Reporting in the Contacts table is done based on the agent using rollup/formula fields that reference the Properties table for things like average sales price over X periods, commission totals over X periods, etc. In the new

Is there any way to set up an inventory tracking system where someone can scan a QR code, and fill out a form of what they are checking out as well as checking back in? The issue I’m running into is that its fairly easy to create a form with a drop down of what you’re checking out, but when it comes to quantity of what's being checked out, that's where it gets tricky, unless you create a sperate quantity field for each individual piece of equipment, which if you can imagine, you have hundreds of different pieces of equipment, that is extremely inefficient not to mention the form it self would have hundreds of conditional fields. What I had imagined is for example, I scan a QR code, a form comes up, I check out 5 harnesses, 3 lanyards, and 10 beam clamps and click submit. On the user interface, I can look at who checked it out, what equipment they have what department they are etc. When checking back in, they similarly scan a QR code and fill in what they returned. It then compares what

Hi I receive email orders and would like to add the received emails to the order record in my Airtable. Tried a drag and drop but this transfers the message from Outlook as a .msg, which can’t be read. Occasionally there are multiple emails, and I would like to have them all in the same place, with the particular order. Any help appreciated!

Hi! I’m close to reaching my storage limit on the “Team Plan” (20 GB). I’ve been deleting data to free up space, but I’m not making progress fast enough. Here’s my question: If I have a base with images in X number of rows, and another base with a “lookup” field that mirrors those images from the first base, will the images count twice toward my storage limit?

Hey, I wonder how can I see or extract the database diagram of my base that I built here in Airtable. I there an easy way to do that? (the alternative hard way is to edit something in an external tool like https://dbdiagram.io/d) Regards.

Trying to link some fields and I keep getting this message - “No available sources to look up. Add a lookup source, then try to configure your lookup again.” I do have some fields linked but have run into this on others

Hello everyone, I’m designing the content layout for my team and I want to group relevant data items under common names like what we can do with “Grouping” button in Excel. For example, I have these data points: Overview: Company Name, Country, Status, Sector, Sub-sector, Stage (I want to group these four data points under the “Overview”) I also want to collapse/expand the view (with the “+” button as shown in the image) Thanks a lot for your help!

Hi there, I’m watching an airtable demo from November that says field-level coloring has been added but I don’t see any options and they don’t explain how it’s done! I’m on the enterprise plan.

En la vista Kaban. Me muestra campos que no quiero que aparezcan. Y no tengo opción de sacarlos, solamente en la edición me deja ponerlos en el encabezado o ponerlos en el cuerpo. Pero no me da la opción de no ponerlos.

I’m trying to create a database to track income from various deals. I have several different types of deals with different commission rates and they are covered in separate tables - but often several types of deal will apply to one title (I’m a literary agent) and I’m trying to bring it all together so I know, for each title, what the author earned and what the agency earned. I’ve successfully set this up using look up fields for one set of deals but now I’ve started adding in another set and something is going wrong but I can’t see what I’m doing differently. The main information is clearly coming through because the name field (which is generated via automation when the original table is updated) but the look up fields for those records aren’t pulling through. Any thoughts why that might be? Thanks

Hello! Our organisation has basically a large ‘to-do’ list table which includes a ‘Tag’ multi-select field which I’ve just found out our Editor users can’t add new options to – either directly in the table, or through an interface list/record view. We are on a Team/Pro plan so I can edit the field permissions, which I’ve set to Editors and up and it still doesn’t work. As I am the Owner, I assumed anyone could add new options to this field because I always thought the common issue was trying to stop users from doing that! I really am racking my brain because it feels so simple but I can’t test it without sitting next to an Editor, and also wild that I can’t find others in the community with a similar issue.

I am an admin of my company. My company works primarily within interfaces, but I would like to invite one of my colleagues to access the base data itself. How do I do this?

Have asked Google, the Duck, even Bing, and can’t find an answer to this question: How much wood would a woodchuck… No, sorry, that’s a different question for a different time. My current question is: How much text can be stored in a Long Text field (of a single record)?

Does anyone know a way to save Outlook emails for future reference? Something where you just click and drag the email in to Airtable and open it in Outlook when you click on it. I guess you can drag it in as an attachment but it won’t then you have to download it to again it instead of it just going straight to Outlook and opening it up. Anyone know the best way to store emails on Airtable?

Airtable has come a long way from when I first started where I had to pair it with Excel to get earnings and cashflow projections for my small freelance business. I now have four extensions that give me data I used to have to calculate with Excel, but I’m missing the fifth that would let me ditch Excel completely, and this extension needs the following formula: Projected Available Next Month - Fixed Number=“Left to Earn (negative)/Rollover (positive).” I have the first part to get these numbers and then I have the method to use the answer of the equation to redistribute those numbers in AT according to whether I’m short or flush, but I cannot get that middle calculation in AT. FWIW because my income is so variable, this data lets me even out my earnings and pay myself a regular paycheque. I started doing it manually on paper, then with Excel, then I started in AT and continually improved my base as more features came available. I really want to get to the point that I can ditch Excel a

I have created a form and I upgraded it. I have published it, but when I try to copy the url so I can share it, it doesn’t copy. Is there an alternate place to find the form url? When I go back to my base and click on the Form View, it shows the old version, not the upgraded finished version.

Hello. An unexpected problem is that suddenly it is no longer possible to move views through the list of views in any table. The icon in the name of the "move" view remains, but the view does not move. What could be the problem?

Hi Dear community I'm new on airtable and looking for how to control my stock Inventory management Purchasing Need your help or if you have sample database Most welcome Thanks Tarik