Formulas

Hello Airtablers, I am new to Airtable and am working through connecting the base I designed to my Gmail account. I’m currently trying to determine how to write a search formula that will identify if the subject of an email contains a Contact Name. (This is as a part of the “Find or Create Record” zap.) So what I’m going for is, if I receive an email with subject “Hello from Jane Doe!”, when Zapier runs that against existing Contact Names, they ID that yes, in fact, I do already have a record for Jane Doe, or no, I don’t have a record for Jane Doe, and one is automatically created. Currently, the Search By Field and Search Value fields result in the creation of a “Hello from Jane Doe!” record, which I expected. The problem is that, as a novice, I can’t seem to identify the function(s) or operator(s) that might get me the result I’m going for. The good news is my workplace is a small one, so not finding a solution won’t be the end of the world. The bad new

Hi! I have a base where I register exam questions. I class them by Subject (linked table field); I would like a formula that enumerates them by subject, for example: Pharmacology 1 Pharmacology 2 Development 1 …and so forth. Can it be done? Thanks in advance!

Hi, Here’s the scenario: I have a row with a product. I want an auto generated number to assign to that product. I want to then duplicate that row, but know that it is a duplicate of another row. So - Product 001.1 gets duplicated, I want the duplicate to then show Product 001.2 If I create a new product (not duplicating), then that product would be Product 002.1, and so on. Any ideas?

Here’s the idea: I want to automatically fill a record’s Primary Field in TableA with a title that is a combination of the “Guest Name” from the same table AND the “Show Code” from TableB, a different table in the same base. However, the “Show Code” from TableB should be automatically determined by the “Show Name” also in TableB that is referenced in TableA’s linked field. I feel like there most be an If, and, then something or other in there. EXAMPLE FIELDS: TableB Fields SHOW NAME - “Command of Desserts” SHOW CODE - “COD” TableA Fields: PRIMARY FIELD - “COD: Harry Morgan” SHOW NAME - Linked to TableB’s Show Name Please help me clarify my convoluted question and thanks for ignoring my ignorance . :grinning_face_with_sweat: Best, Chris

I’m trying to figure out how to create a column that lists the last date that a particular person was contacted. Right now, I have two tables: one is a list of contacts and another is a list of messages to that contact (with dates). I created a lookup table that populates a field “last contacted” by the time stamp on the message associated with that person as lookup to a linked field. Here’s the problem: the field lists every single date that the person was contacted, not the last time the person was contacted. How would I filter the column to only show the most recent date? Or, some other work around that only takes the most recent time stamp associated with a linked record? thanks

So I am trying to create a formula that would help me out w/ some grammar issues in my Page Designer. Basically, if there is a contact in the secondary contact field named Gina Malone, I want the function to populate as “and Gina.” If the secondary contact field is blank I want the function field to remain blank. The below function does a great job of producing what I need when there is a contact in the secondary contact field, but always populates as “and” when secondary contact is blank. IF({Secondary Contact}!=BLANK(), "and “) & LEFT({Secondary Contact}, SEARCH(” ", {Secondary Contact})-1)

I am trying to do a date diff formula and i need help. Lets say it has to do with aging. Products a for a 1 week, product b for 2, etc. If I have product type in column “Product” and start date in “last active”. I need “aged” column to look at “product” to get the type know how many weeks it needs to age and do a date diff from “last active” to tell me either “within min time” or “time met”. Any ideas?

Hello, I would like to make a formula that does this: Display 1 if the item “lightyellow” was selected from the Color multiselect I see that I can use the SEARCH or FILTER functions. However, these will also evaluate to true if a non-exact-matching option was selected. For example, let’s say I have the options “yellow” and “lightyellow”. The following formula will undesirably match items that have “lightyellow” selected. SEARCH(“yellow”, {Color}) Is there nothing like this? CONTAINS(“yellow”, {Color})

Hello! What I need: For a field to update automatically depending on the number of days remaining in a clients account. For example, if the account ends at the end of the month 4/30 - I would want a “Renewals” field to say NEEDS RENEWAL in Red if the date is less than 14 days away. What I have done: I cannot figure out how to write this formula within one field. So what I have done is set up another field that puts the function - DATETIME_DIFF({End},TODAY(),‘days’) which displays the number of days until the account needs to be renewed, and then in the Renewal field, I put the statement IF({Renewal Date Parse}>14, “”, “NEEDS RENEWAL”). I would like to know if I have over complicated this and if it could be put within one field to decrease redundancy. Here is an image for concept. Thanks so much!

Hello, I am new to Airtable (AT) and I am evaluating it so as to become (or not) my mainstream application. One of the features I desperately need (and I can’t find it) is the vertical summation of records. It is a pity that the AT provides a summation indicator at the bottom ribbon of each field but this cannot be accessed or used in any way. Am I missing something? Can this be done? The second question refers to dynamic linking of fields. I want to link an entire field (with how many records it may have, i.e. linked dynamically) because there is no way I can add them manually one by one with the plus sign (they are just too many records and the number of records in the field can change any time). Is there a way around this?

I tried to post this yesterday in much more detail… but got an alert saying the post had to be approved? Not sure why, that’s never happened to me before, and it hasn’t been approved over 24 hours later… so let’s try this again! Background: I’m building a base for employee clothing orders. Based an employee’s title, they get a certain allotment of clothing. If they want to get more than their allotted amount, they are responsible for paying for the overrun. Let’s say a manager is allotted 5 sweatshirts. If the manager wants to get 7 sweatshirts, they are responsible for paying for the extra 2, and we will pay for the 5 most expensive items. What makes this tricky, is that larger sizes have an associated upcharge. Say $2.50 for an XXL, $3.50 for a 3XL, and so on. Table set up: [Clothing Standards] holds each title and their associated allotments for each type of clothing. [Items] holds all clothing items, sizes, and prices. [Clothing Orders] li

Hi there! I’m trying to create a base to track employee clothing orders. Each employee, based on their title, gets a certain allotment of several types of clothing. For this example, say a manager is allotted 5 sweatshirts. If that manager wants to get 7 sweatshirts, they certainly can, but they would be responsible for paying for the extra two. Here’s where it gets tricky… If all sized sweatshirts were the same price, this would be pretty straight forward, but they aren’t. All sweatshirts over an XL have an upcharge (XXL adds $2.50, 3XL adds $3.50, and so on). I want to determine how much the manager would owe if we pay for the 5 most expensive items. Say the 7 values of the sweatshirts the manager chose are in an array… can I look at that array and only sum the 2 lowest value? Table set up: [Clothing Standards] determines what title gets what allotment [Items] holds all Clothing items, sizes, and prices [Clothing Orders] links to b

I have 2 date fields. A ‘Book in’ and a ‘Book out’ that logs the date and time someone shows up to work and leaves. Then I use DATETIME_DIFF({Book out}, {Book in}) to get the total hours worked. Is there a way to also calculate over hours. If working past 6pm then anything after 6 would calculate as over hours?

Hello Everyone, I am trying to apply some logic to some of my fields that get automatically filled by a web hook API by Zapier. For instance, when one of our staff submits a form, the data will be sent to Airtable and then a sequence of actions will happen. My question is this: how can I get a value of one field to change the parameters of another? I.e. if field 1 labeled “Service Type” contains Google Ads, I want field 2 labeled “Team Group” to automatically assign a tag called “Search Team”. Basically, if “Google Ads” then “Search Team”. I just don’t know how to correlate this formula because there are multiple selections for field 1 that would all need different ‘answers’ from field 2… if that makes sense. Please let me know if you can help my situation! Best M

I’m having problems suppressing extraneous comma delimiters when trying to combine multiple fields into a single column of values separated by commas, but showing no comma if any of the combined fields are blank. I tried various combinations of this formula to no avail. IF({Racer 1 Full Name},{Racer 1 Full Name})&IF({Racer 2 Full Name},", "&{Racer 2 Full Name})&IF({Racer 3 Full Name},", "&{Racer 3 Full Name})&IF({Racer 4 Full Name},", "&{Racer 4 Full Name})&IF({Racer 5 Full Name},", "&{Racer 5 Full Name}) The above formula yields the following output: The above example is trying to place 1 to 5 names in a single field separated by commas, if the name field being combined is blank, there should be no comma separator. Note, there is always a Racer 1 name so no need to suppress on that field, j

I got a field that summarises some numbers with some text. One of the numbers needs to be rounded to a with 3 decimals so I wrap the number in ROUND(), but it only gives me a precission of 1. 'Total weight: ’ & ROUND({Total Weight},3) & ‘kg’ Gives me: ‘Total weight: 0.8kg’ But looking to get: ‘Total weight: 0.800kg’ What an I not getting?

Hi everyone! I’m creating an integrated content + social media calendar for my team. There are two tables: Editorial, for website content Social, for social content On the Social table, each record has four “Copy” text fields for each social platform. What I’d like to do is create a field which does the following: a) If any “Copy” field contains text, display the relevant social platform name. b) If the above returns multiple values, concatenate the string with ", ". I’ve tried this formula, which works for a single entry / satisfies condition a): IF({Twitter Copy} != "", "Twitter") How would I go about creating a formula which satisfies both a) and b)? Thank you very, very much in advance. :orange_heart:

I have a database of exercises and am trying to classify types of exercises. For example, Barbell Squat and Bench Press = Weights, while Running and Stair Master = Cardio. The problem that I’m having is with OR statements. I want to say something like this: IF {Exercise Name} = OR(Bench Press, Squat), “Weights”, "Cardio) I’ve tried about 100 different ways to do this and am always getting incorrect results. I’m basically trying to group exercises by muscle group so that I can graph different sets of data. Any and all help is appreciated. Thanks!

Building a budget and I’ve searched for 2 days on this formula and now realize, its time for help. I have my paycheck weeks listed but I want to group by month - I’ve added a new table labeled Month to convert (using a formula) the dates to the corresponding month. For instance… 1/4/19 would be January 2/15/19 would be February 4/5/19 April and so forth. Thank you in advance for your help.

Hi Folks, I’m creating a research repository and want the primary field to be a concatenation of the value of a particular field in a linked table. Right now, it seems, that you can only access the primary field when making these links. Is there a way the value in another one of the linked records fields to show up and be accessible? Thanks!

I am new to AirTable and am not sure how to create a formula for a specific function I need. I am using a base to track involvement of triathlon team members in our club. Each event they participate in (team workouts, races, volunteer events, etc) awards them a particular number of points… referred to as DOTS. At the end of the year, their total dot count determines the monetary reward they get to use toward new team racing gear. I created a table that includes each MEMBERS of the team. I created a table that lists each EVENT. I created a table that lists each category of event and how many DOTS are earned for that event. To use the base… first I entered all the team members’ info. Each week I enter the events that earn dots. One column allows me to chose the type of event from the EVENTS table. I also have a column where I manually enter the number of dots earned for that event. Then is the column where it connects to the MEMBERS and I choo

Hello! Could you help me with a formula? We’d like to archive everything with a date in the past. Right now, we’re checking a box that then causes the entry to filter out. Is there a way to automate this? I was thinking an If statement (If the publication column’s date is prior to the current date, check the archive column), but I can’t figure out the exact language. Thanks!

Hello! I have a table with 4 sheets. 2-4 sheets collecting data 1-shets columns with lookup from 2-3 sheets, BUT i need latest entered data from 2-3 sheets and then calculate from columns Here is tables Airtable Customer credit limits - Airtable Explore the "Customer credit limits" base on Airtable.

Hello, for context I am creating a form that will be shared publicly, that will be shared widely, where the names of people will also be able to be seen in a public view (it is for a petition). I am afraid of people writing inappropriate/joke names and would like to catch as many as I can with an if statement that would turn them blank in this public view. I am not sure how to go about this exactly especially since I know the case matters. For instance IF(OR(Name=“Jesus christ”,Name=“Jesus”),Blank(),Name) is there a function i can use that disregards case and/or just searches the string for certain inappropriate word? Thanks

I’m trying to work out some hire prices using a formula, where the weekly cost of item is used to calculate the daily cost of it. I have an item that cost me £1000, and I have decided that the weekly hire price is this figure divided by 10, so £100 a week. The daily price is calculated by dividing that by 3, so £33.33. However, I want the spreadsheet to round this up to £33.50. How do I use the ROUND function to do this? At the moment I have: Weekly cost = {Purchase Cost}/10 Then, daily cost = {Weekly Cost}/3 For both, I want it to round to the next 50p. Thanks!