Automations

Hello team, hope you’re doing well.Is there any way to share or extract the schema of an automation in the aim to share with functional people, non technical just to make sure that we are respecting the functional specifications.

Hello!I am currently working on a form and want the ability for individuals to make multiple selections and get specific emails depending on their responses. For instance, we have 3 trainings with their own Zoom calendar invite that individuals can select on the form. Lets say Jane picks Training 1 and Training 3. We have an automation to send Jane an email that contains a Zoom calendar invite for Training 1 but want an automation that will also send her Training 2 in the same email. Is that a possible automation? Or is there a different way to do this? My organization currently cannot connect Zoom to our Airtable so that isn’t a potential solution unfortunately.  Please let me know your thoughts or if you need clarification on anything!

Hi everyone — hoping for some guidance on best practices in Airtable.I have a table with a column that represents a numbered list (1–100). The order matters. When I insert a new record after, say, item #51, I’d like all rows below it to automatically renumber, so the list becomes 1–101 without manually updating each value.In other words: Current state: rows are numbered sequentially Action: insert a new row in the middle Desired result: all following rows shift +1 automatically I’m trying to understand: Whether this can be done natively (formulas, views, sorting, etc.) Or if it requires automations or scripting And what the recommended pattern is for maintaining ordered lists like this in Airtable I’m open to restructu

I have an automation that sends students an email thanking them for being a part of a short-term trip with the school and I was wondering if Airtable or an extension that I do not know of, could track the engagement of the student on if they opened the email, or if they clicked on a link, etc. I want to make sure that the email is the most optimized to get the most survey responses possible!

Hi! I need some help, we have a team of people who are linking their gmail accounts so we can send email automations through their personal gmail accounts. I have the automations set up and each team member is going in to link their accounts. Four of the team members were successful, but two people are having issues.The drop down to add their account is not available (greyed out so they can’t click it and add their account). Any ideas on what is going on and how to fix it?

Hi Everyone,I have an idea that I am really struggling with and would appreciate some help. GoalCreate a script/Automation that loops through table 1 to find matching record based on multiple conditions and link those records with table 2.Base structure:ListingListing contains all the properties we have in our portfolio and has various field types. For this specific idea, here are the ones that matter:House_Listing_Price (number)House_Budget_Range (single select)House_ViewType (multiple select)House_bedroom (#)House_land_type (single select)House_property_type (single select)House_region (linked records -> third table containing list of region)OpportunitiesList of all active house searches we have for clients. For this specific idea, here are the ones that matter:

Good afternoon, everyone, I’m now trying to set up my tables so when “Shoot Date” is updated in the “Shooting Schedule” table, the box is checked under “Interview Scheduled?” in “Interviewees’ Contact Status” for the corresponding interviewee, in this case, Alan Barker. Shooting ScheduleInterviewee Contact StatusHowever, I’m running into issues when setting up the automation. I think I’ve pinpointed what the issue is based on reading previous threads in this forum with similar problems to mine which is that the Record ID is not changing from the ‘Trigger’ to the ‘Action’ step:

I’m trying to automate period assignment in Airtable and want to check whether I’m missing something or if this just isn’t possible without scripting.I have a Periods table where each record has a Start Date and End Date for a 13-period fiscal year. In other tables like Orders, Packaging, and Transfers, each record has a single Date. What I want is for a record to automatically link to the correct Period when it’s created or when its Date is updated, based on whether that Date falls between the Period’s Start Date and End Date.I haven’t been able to find a native way to do this. Automations don’t seem to allow comparing one date field to another date field, Find records can’t evaluate date ranges using the triggering record’s Date, and rollups and filters don’t allow referencing parent record fields. Because of that, the only options I can see are manually selecting the Period or using a script.Has anyone in the community has found a native way to automate date

I’m wanting to automate posting of Slack messages using the Block framework, to simply have a nice  URL button, but when I submit even example code pulled from Slack’s API docs, the code simply posts as text, the blocking doesn’t seem to apply.What am I missing? Is there something either in Airtable or Slack to turn Blocks on? 

Very new to the platform and I’m getting a little tired of my AI support running me around in endless loops…I am trying to build a table that extracts a number of metrics out of my data through a series of rollups.  I would like this metrics table to auto-populate based on the name field, so that each individual in my database has their metrics pulled in. Right now my trigger is When a record matches the conditions-->Name is not empty;then a Find Records step aimed at my database table, based on the condition Where Name is exactly Name--->make a new list of… ID;and last is an Update record step aimed at my Metrics table Airtable record ID, using the field Shifts (linked) - which is a field in the metrics table that is linked to the data. However I’m not sure what choice to make in the Choose record(s) to link to, which is set to dynamic, in order to automatically find all the entries for that name i

We have 800+ bases, each with several automations, and each automation can be sent to any number of recipients based on the project type.  They are primarily external to our org and non-AT users.  I’m trying to find a concise way to audit those email addresses to ensure they are still current and relevant. Can anyone give me any idea of a way to download/query/export this data without querying each base individually?Thanks

Looking for support with an expert on airtable automations. Please drop your details below if you can support with complex automations and workflows.

Hello everyone,I’m new to Airtable and hoping someone can point me in the right direction.I run a small insurance and finance company (about 2 years old), and I’m trying to sync data between two tables: Insurance Policies and Insurance Documents. The goal is for any changes made in the Policies table to automatically update the corresponding record in the Documents table.I’ve tried linking records, but that causes unwanted behavior (for example, it creates new records in the Policies table when I select Policy IDs in the Documents table). I then tried setting up automations, but I keep running into errors and loops.Below is the automation prompt I was attempting to follow:“Create an automation that keeps the Insurance Documents table perfectly in sync with the Insurance Policies table. Whenever a record in Insurance Policies is created or updated, find the matching record in Insurance Documents where the Policy ID

I want to look up certain related Procedure Records in my “PNP” table, then I want to add all the related Procedure Records to one field in every Work Record in another table. SO: Triggers: Possibly every time a Work record is created? or on a time schedule? A button?Step 1: Look up all related Procedures records based on a Work Record category fieldStep 2: For every Work Record, add all the related Procedures records to a “PNP” fieldShould be easy right? Just some ideas here but it didn't work at all.. 

Is there a way to automate the following scenario using any of the automation tools (like Make, Zapier)A change in a field in airtable triggers a 'create a campaign' on mailchimpThe campaign is reviewed and sent manually.The sent campaign triggers a 'change in status column' in the airtable.Is this kind of two-way sync possible?Thanks!

Hi all,I have 2 connected fillout quizzes.The first is set to create a record, which is working fine.In the end screen, I have a URL button linking to the next quiz.The second quiz is set to update a record, but in the results, it creates a new record.I add an ID in the URL parameter for both quizzes.Where do I go wrong, or what am I missing in the process?

I want to create a signable form using some fields from my base. I want to insert an image at the top of the form, then a bunch of text from a .doc, then the signature field. How do I do that and what level of subscriptin do I need. I’m currently on free. This form will be sent to 28 unique email addresses.

I am doing a hiring and searching for jobs database. I have made the form for everyone involved but would like for them to be able to change their availability status after having submitted the form. Is that possible? I haven‘t upgraded my subscription, I am still using the free version. I am new in airtable, still trying to figure it out if it is the answer for what I am looking for before I start paying. 

I am new to Airtable and need help or confidence about the process. I have created two interfaces, an intake form and a directory to organize  the data collected from the form. I am unsure of how the form data populates the directory. Am I missing something?Thank you to all who reply.

Hello! I am banging my head against a wall trying to figure this out--maybe someone here can help! I want to update an Airtable record based on receiving a new email. The emails are automatically logged by subject line in Google Sheets. The subject line contains the same “Name” that matches the Airtable record, but it also contains other information--so the information in the Google Sheets cell does not match the Airtable field exactly. I would like to search the Google Sheet and find the Airtable record based on the information in the cell, but it seems like I can only locate the Airtable record if the information in the Sheet matches exactly. Basically, is there a way to swap these two fields, so that the automation is searching for the “Name” field in Airtable from the Google Sheet?  

Hello, in my department we use Airtable for people to register when they want to attend any of our workshops. Is there a way to connect Airtable and Outlook and have some sort of automation where when someone registers for one of our workshops they automatically get a calendar invite on their outlook calendar about the event?

I have a base setup for a check in system. When a user checks in through the airtable form that triggers a notification to slack. Within the form users can upload an image file which I am able to see on airtable. The form is updating on slack but the image shows up as a url that when clicked it gives this error: “The link you're trying to visit is not available. Please visit our support center for more information.” Any ideas for how to troubleshoot this? 

Hello and thanks in advance for reading and for your help ! :) I have a table called Modeles_de_mails where I store email templates.One field, Objet_du_mail, contains a subject with a placeholder that look like this :Nouvelle demande d’intervention {{Ressource}} In another table, Locations_ressources, I have a field named Ressource that contains the actual value I want to insert (for example: Planétarium). My goal is to automatically update the subject line so it becomes:Nouvelle demande d’intervention Planétarium  based on the linked record’s Ressource value. I want to know: What is the correct way to replace a placeholder like {{Ressource}} with the value coming from a linked table? Do I have to use a Lookup field to bring the value into

Hey all, I noticed that my automations that rely on new rows as triggers on Google Sheets no longer seem to be triggering. I created a new base and a new sheet and tested, just to discard issues on my sheet or AT base, but it looks like this new automation didn’t work either. Is this issue happening to anyone else? I checked the status pages of Google and Airtable, but couldn’t find any info. 

What are some good software options for automating generation of word docs using data from a record in Airtable? I would like to be able to trigger the automation in an Airtable interface (as opposed to an extension on the data side).