Automations

Hey, I’m trying to achieve a scheduled reminder for the people assigned to the records. I have the whole logic defined, but it looks like the simplest solution of using “Actionable message” within “repeat for each” within the list doesn’t work (as Actionable message is waiting for action before moving forward).  Any other ideas on how to approach it in an easy and clean way without adding extra fields in the database?Also, Airtable Team, it would be awesome if this could be actually improved on your end if possible :) 

This one is a little convoluted and I can’t figure out where I’ve gone wrong. I have three tables - course list, participant list, and course completion status. I set up an automation so that when a participant is added to the linked field in course list, or a course is added to the linked field in the participants table, it creates a record in course completion with that information.What is happening is that the new record will do one of three things: it will link to the correct record in the course list, it will link to a different record in the course list, or it will create a new record in the course list. I actually need to make some changes to accommodate users who get future enrollments, but I want to get this working first.Here is the automation setup:When record enters a view in Participants table, create record in C

Hi,i’ve created an automation to update a record (eg. personal information) when a form is submitted to update.however for some applicants, is giving me this error. anyone that can help? thank you 

Hello! I’m trying to create an automation that allows me to add someone to a collaborator field without replacing any data that is already in the field. Is this possible? That is, if 3 people are already in the collaborator field and I want to add a fourth via an automation, can the fourth be added without removing the other 3 that are already in the field?

Hi, all! We’re using Airtable to intake scheduling for content, and have an automation that builds a secondary record for later content updates based on information provided in the intake form.As a second step in that automation, I’m trying to send a note to a Teams channel to confirm the automation has run and alert our team that there’s a new task scheduled on the update date .. but every time I test the automation, the update date generates blank in the preview and comes through blank in the Teams message as well, even though the field itself is populated in the original record (that’s one of the conditions).Is there anything I could be doing wrong, or is this just a quirk that will be worked out at some point?

I am using airtable to push emails out via my gmail. However gmail says they’re bouncing back but airtable doesn’t seem to track those emails that have bounced in gmail. I want to be able to change the status to “Bounced” and then automate to use another email i have in the airtable.  

Is there a good method where when I apply to a job in LinkedIn that it would trigger or gather the details of the job--company name, position, date applied, etc. and export/import the data into my AirTable base as part of my job search?  

I am on the Free plan for now trying to make sure everything will work …. I’ve got a Find records and no matter what it only returns 10 records, even if I make the only condition where it should catch them all. For example the primary field of “Name” is not empty. Or switching to a View based and still the same result.Is the free account limited on the number of found records? or am I being a major bonehead on my action...

I have an automation that invokes an API taht requires authentication credentials. What is the best way to store those credentials so they cannot be read outside of the automation? Does the input.config do anything to obfuscate them?

Hello,I'm experiencing a critical issue with my Airtable automation connected to Make that stopped working yesterday, and I urgently need assistance as this is putting a client contract at risk.The Problem: My automation was functioning perfectly until yesterday. Now, when triggered from my Interface button, I'm receiving this error from Make: The operation failed with an error.Error: Validation failed for 1 parameter(s).- Missing value of required parameter 'id'.My Setup: I'm using a script in my Airtable automation that sends data to Make via webhook:javascriptconst { recordID } = input.config();await fetch('https://hook.us2.make.com/2eto4rtkvo8js15rcg05e69ntn5vceqe', { method: 'POST', headers: { 'Content-Type': 'application/json' }, body: JSON.stringify({ rid: recordID }) });The recordID input is map

Hi all, I have been struggling to figure out a way to solve this all day. I am wanting to track checked out laboratory media in an interface graph so that team members who create the media can see how much is being used per week. I’d like this to be automated for the previous week, but specifically Monday through Sunday of the previous week (so that you can check any day of the current week and the numbers would remain the same for the previous week). My plan for this was to set an automation trigger for early Monday morning, that then finds all records within the last 7 days (all checked out items have creation dates + times for the check-out record), and then marks them with a date for the previous week’s Monday, using the Update Record command (which would be found using a formula field consisting of DATEADD(NOW(), -7, 'days'), which will return the previous Monday (because the trigger to pull from this field is occurring Monday morning). The interface would then pull from values

I know this has been raised before as a feature request but is there a way to add a default value to a date field through automations or some other mechanism other than pleading airtable to implement or a third party add-on? Thanks in advance

Hi everyone, I’m currently testing the ai field agent’s capabilities for automatized tagging of records, but I’ve come across a limitation that I seek to overcome with your help: No centralized tag management. When using the field agent for direct ai tagging, I have not found any option to provide tags in a centralized way, similar to how you can do with linked fields for human tagging. There is the ai recommendation option integrated into the linked record field, but this does only add a recommendation for human usage. Is there a way to have it both? The centralized tagging table and ai field agent tagging? I’m considering injecting an accumulated list, of all entries in my tag table, into the prompt of a simple text ai field agent and have it output it’s selection as a list, which hopefully could be linked via automatization features.

Hello the script I am pairing with my tables is not running a test and giving me feedback on whether it is completed or not.  It just started today as well.  I checked my account limits and have not exceeded them.  Can anyone advise on this issue?

Hello. Thanks for any help on this.Can someone point me to a similar procedure that does the following:After a record is updated:User clicks a button to send a text with information from the updated record A SMS text is sent with this information to a constant, static list of telephone numbers.I’ve looked up several things on Youtube related to this, but they always seem to be too simple for what I’m looking for or too complex.I do use Zapier.  I did create a trial Twilio account.  I don’t mind sending with my own phone, this will only be 4-5 texts per week to 2 or 3 people.Just pointing me to a similar process I think I’ll be able to sort it out.Thank you.

Hi,I have two tables : “clients” and “registration form”. I want to be able to send a registration form to any client no mater if the client is already in my “clients” table or not. (I also have a course table). Lets say I ask for the clients email in the form. If the clients email is already present in my “Clients” table, I want to link the newly created “registration form” record to that specific client in the “Clients” table. If not, I want to create a new record in the “Clients” table with the new client info. Is it possible to achieve this with Airtable or with other tools like fillout? Thank you very much!

Hello.I am new to Airtable and I have a question concerning linking to another record. Is it possible to automate this process so that data from every record from a field (column) on the "source" table may be copied to a field on the "target" table? The data would need to be consecutive and ordered by the same ID number used on both tablesI found a JavaScript online that may work, unfortunately, 1) I have the free plan and scripting is not supported; and 2) my experience with JavaScript is limited. I added a third party add-in, however, the apparent complexity of the application may prove to be problematic.Any guidance would be appreciated.Thanks!

Hey, I'm getting a time limit error for the below script only for some records.  let table = base.getTable("Photos"); // Change "YourTableName" to your actual table namelet query = await table.selectRecordsAsync();// Object to hold the count of each Claim-Fault combinationlet counts = {};// First pass to count occurrencesfor (

Hi All, I’m trying to run this automation script that works perfectly on my test base of ~10 records but throws this error when I move it to my real base with ~1100 records. Error: Script exceeded execution time limit of 30 seconds The below code is based on this tutorial here, tweaked slightly with recommendations I found in another similar question. Any help or ideas would be appreciated! Learn Airtable scripting #1: basics & removing duplicates with Giovanni Briggs - YouTube (from Automate All the Things channel) var table = base.getTable(“Table 1”); var query = await table.selectRecordsAsync ({ fields: ["Name" ] }); console.log(query); let duplicates = query.records.filter((record)=>{ return query.records.find((potentialDuplicate)=>{ return record.getCellValue(

Hi, I would like to send requests from Airtable to Make.com/n8n, how can I do that ? Is it only for Enterprise plan ?

Does Airtable still not have the ability to keep data when updating a record? For example, when using automation, if the form field is left blank and is submitted it wipes data from the record that is being updated. I have heard you can do this with scrip, but I can’t write the script and I am on a free plan.

I wanted to make a Siri Shortcut that lets me upload a screenshot to Airtable. In my Airtable I have these fields: Screenshot ID (autonumber) Screenshot attachment Descriptive text I got pretty far but either the webhook doesn’t allow images or I’m doing something wrong. I set up the shortcut to make the webhook request using the “Get contents of URL” command in shortcuts. Under “Request body” I selected “Form” and then told the shortcut to send the screenshot and some text to describe it. That seems to be the only way shortcuts allows files to be sent out, the other options are text only. When I test the integration in airtable, it works as long as I’m not trying to send an image. It fails when I test it because the test is sending text into an attachments field. When I r

I am using a Free account right now and have a fairly simple automation where every month, if a record as Due Date in the past, the Benefit Interval is 1 I want to update two fields. I want to update the Due Date to the next month, and change the Status to “Unused”. I have successfully tested and run this when there is a single record that meets the criteria however when there is more than one record it errors out. Here is the one that works.  However when two records meets the Find Records criteria and get the error “Received invalid inputs.” Works like a champ for a single record update, just not multiple

Is there a way to use Airtable sync to conditionally sync data from one base to another? I need to only sync specific records and not all of the records in table.If it is not possible using Airtable sync, is there any other way of accomplishing this?

When creating a PRD or similar and I want to copy a User into the file so they are aware of the update I have always used the @ sign and selected the email from the dropdown list. When I then come out of this the email has automatically been sent. Do I also need to set up an automation? I have not done this previously as it is not always to the same person / group.