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I have what I think is a fairly straightforward task for Airtable AI but I can’t figure out how to execute. Here’s my use case: Users create a new SURVEY record via form, attaching a PDF that contains the topline results of a public opinion survey -- ie, it’s a PDF with text like “Q12: What is your opinion of [topic]?” and then shows the results broken down by subgroup.) I want the AI to extract all of the questions from the PDF and then... create records in a related table QUESTIONS, one record per question. What I’ve done: I can get an AI Field Agent to create a list of the questions in a text field. But I can’t figure out how to make one create new records in the linked Questions field. I can get Omni to do this via a manual prompt (“using the attachment in [record name], extact the questions from the file and create….”)But I can’t figure out how to make this automatic. Ie, once a new SURVEY record is created, the AI goes and makes the child QUESTION records by itself. Am I missing

I’ve got a very simple IF statement Facon is a check box, and it’s clearly empty.Material Supplier address is a lookup and is filled in in most instances. However, I can’t get this basic thing to work? Am I doing something wrong?

I have a list of URLs that return XML documents.I put the URLs into a new table and created an AI field with the prompt “Fetch the URL at {URL} and process it as follows...” (the rest of the prompt isn’t relevant)I enabled Internet access in the Airtable Settings and ran the field agent.Instead of getting the XML documents, I get "I’m unable to fetch or retrieve content from external URLs" (GPT 4.1-mini) or “Sorry, I can't fetch or insert the contents of external URLs.” (GPT 4.1).I was only able to get this to work if I checked “Enable internet search” for this field, but I do not want it to do a web search. I want it to go fetch a specific URL and process the XML. So I have two questions: Is it actually searching the Web instead of just going directly to the specified URL? (which would be a waste of credits)  If not, why do I need to enable “Web search”?Thanks for any info,Natalka

I’m using Airtable to organize a writing group, and I’m trying to set up an automation that will send a weekly reminder about the meeting on the day before we meet, but only to the people who opt into the reminders (who are all listed in a “Reminders List” view of my “Members” table). However, when I activate the automation, it sends multiple emails to each person on the list. How have folks set up weekly reminders to a designated group? I can’t seem to get the table’s “email” field to work as a correct input for “To” so I’ve used another airtable community post’s recommendation of the “find records” action to make a list of people needing the email...but now instead of four people each receiving the email once, each of us receives the email four times. Here’s what I currently have set up, in case that’s helpful:Trigger: at a scheduled time (Mondays at 10am) - WORKS First Action: find records (From the “Members” table, make a list of everyone in the “reminders list” view) - WORKS Secon

I’m trying to write a nested if formula in a CRM document. I have a column for the frequency I need to contact someone, a column with the date they were last contacted and a column that I want to say “Overdue” if it’s more than X days since my last contact. For instance, if I have the Frequency marked Monthly, I want it to say “Overdue” if it’s been more than 30 days since my last contact.Here’s what I have now, but it doesn’t say “Overdue” when it should. Everything in the column is blank.IF(AND(Frequency="Weekly",DATETIME_DIFF({Last Contact},DATEADD(Frequency,7,'days'))>0),"Overdue",IF(AND(Frequency="Monthly",DATETIME_DIFF({Last Contact},DATEADD(Frequency,30,'days'))>0),"Overdue"))  

I've never been fussy about colors, but the new options for base themes are a big step backwards for me.  The old bright, bold, cheery, energetic & fun colors that made the Airtable experience feel enjoyable and different from your average boring, serious database, have been replaced by: A) a dark, dreary version (my green base now looks exactly like Excel - uugh) or a mushy pastel version (were people asking for more 'washed out' low contrast header options?).The fun bright colors were part of Airtable's experience (and brand) for me.  Is there a way to bring them back for my workspace?  

Here’s what I have:Meetings table with Meeting Status single-select field.Tasks table with Task Status single-select field.What I want to do:When Task contains (blah)and when Task Status is Completed.ThenUpdate Meeting Status to Completed in Meetings table.I did this exact same thing a while ago with the same tasks table and an exam table, and it works perfectly. Here’s a screenshot: But when I set it up exactly like this one, it doesn’t work? I’ve even duplicated the automation that does work, only changed the action’s table and field, and it still doesn’t work.How am I doing it differently from the first? How do I make it work? It needs to only work on the single meeting that is connected to this task (there is not more than one).

I want to make sure I'm not missing something. I have an automation that copies some data columns from one table to another, when a button is clicked on an interface. It does this for batches of data, and I have a checkbox to mark when the automation reviewed a record.This is easy to setup using the Repeating group feature.However, I also now want it to check for duplicates. Rather than creating a new People record, I also want to check if that person exists.This would require using the Conditional Logic tool in automations. However, I can't seem to use both Conditional Logic and Repeating Group. I'd like to 'Repeat' through every record, then use a Conditional Logic by finding if a match exists.I'm guessing my only option would be to script this using Javascript in the automation. Is that correct or am I missing something? 

I have an automation that runs everyday, looks for records with certain conditions and if they exist, adds them as a grid to an email that is sent out. The problem is, if there aren’t any records that day, I get an error because it still tries to send the email. Conditional logic(else do nothing) to prevent an email from being sent if there were no records would make sense to use here. I don’t see those options coming up when I try to add actions. Am I missing something or is this a bug? I’m not looking for an script alternative. If there a way to do this using the block logic I’d like to know.

I'm trying to create an automation that when a form is submitted to one table (Touch Points) then it also updates another record in a different table (Global Worker) I’ve got the RECORD ID formula showing in Global Worker table, and am Linking the automation to it.However I’m getting the Received Invalid Inputs. Not sure what I’m doing wrong here. ​​​​​​ 

spreadsheets Hi, I’m trying to recreate the structure of the attached spreadsheet in Airtable, but I'm running into trouble because each checklist item needs a different field type. I'm a PM, and I'm building a checklist that I want to go through once per project. Each checklist item requires a different field type. After discussing with ChatGPT, I was told that if there are 10 field types, I should create 10 separate fields and input each item only into its corresponding field type. But this checklist isn't just for me — about 20 team members will need to fill it out frequently. If it's structured this way, it becomes very inconvenient for everyone to use. What would be the best way to structure this kind of checklist in Airtable?

Two similar linked records link the BOOKINGS/LICENCES and the COSTS tables with the REPORTS table. I create a new record on the junction REPORT table (primary field = ReportID), and I manually choose to bring which licenses from the BOOKINGS/LICENCES table and which costs from the COSTS table will be included in this particular report from linked record on each tables.  Then I created a linked record both on the BOOKINGS/LICENCES table and on the COSTS tables that automatically pulls into those tables the reportID number (primary field) and an associated lookup field, so I can know directly from the BOOKINGS/LICENCES table, in which report a particular license is included. Same from the COSTS table.  I replicated the same logic and created the same relations through linked records on both tables. It works perfectly on the COSTS table. For a reason I cannot understand and after several attempts it simply does not work on the BOOKINGS/TABLE . Neither the information about the record numb

I have a name field that sometimes has one name and sometimes has two. If there are two names, they are seperated by a comma.What is a formula I can use to show only the first names, with an ‘and’ in the middle if there are two.John Doe                                    JohnJohn Doe, Josh Frank             John and Josh

As the title states, I need to know how to make comments made on an image viewable in a shared view. I don’t need the ability for people to comment, I just need the comments that I made visible to them! Seems silly that I can share all the other information on an airtable, but I can’t easily share comments that break down what an image shows to more clearly convey the information being shared...

I wanted to find out from the Airtable Community - is anyone using Airtable to send *Scheduled* emails? If so, then I’d like to know how you do it, and how timely the emails are. Over the last couple of years, I remember hearing on these forums that Airtable doesn’t update very regularly… and that if I say send it at 5:00pm Airtable might send it at 4:45pm or 5:15pm, or even a day late. Is that still the case, or can I send scheduled emails that are sent at the correct time yet?  To be clear, for my use case, it doesn’t have to be exactly on the minute for me. I am at a nonprofit that’s just trying to simplify our systems to have a lower technical learning curve. It’s up to 150 emails a week for appointments. I want to simplify these workflows so I don’t have to use Make or Zapier to send *Scheduled* emails.  I would be glad to use Airtable AI (Omni or Field Agents) to do this as well, but first I wanted to check with the community to see about Scheduling specifically. TIA! ML 

Hey experts, I’m a beginner of Airtable and I’m setting up the bases & interfaces to present my team’s resource allocation plan.I have set up two bases: Task & Timeoff. And I have created an “Utilization Interface” as shown in the below screenshot.I’m wondering if there’s a way to show the timeoffs in this interface as well? If so, should I merge the two bases (task & timeline) together? Or if there’s any other best practices that I can keep these two bases separated but still show both the task and timeoff in the same utilization view?Thank  you so much for your guidance!!

My AirTable implementation deals with scheduling and staffing of courses for a university. We have a table for Professors, a table for Courses, and a table for Offerings which marries the two together with each record representing a single staffed course-section that students will ultimately be able to register for.Of note: currently our professors do not have AirTable access. Having them create accounts is currently not an option, unfortunately. Additionally, our plan does not include AirTable Portals.When we initially link professors to offerings, we need to send emails to have the professor accept or decline the position. We currently intend to do this via a Fillout form that will allow them to edit a single select field with accept/decline as the options (the “Accepted?” field below). Our issue is with the fact that professors teach several offerings every term, so sending one email for every offering would be cumbersome. Instead, we want to find a way to send a single email to eac

I like to know what others are doing to have better organization of managing their users against workspaces, bases, and interfaces, specifically within their organization. I have built a number of apps amongst different departments. We have not decided to turn on enterprise hub yet for our enterprise account but we do have SSO. However, I think using groups would be useful as a growing community of users is developing. I’m a little clunky with using groups and will need to a lot of clean up. Structurally this is how I’m laying it out:Workspace per department Product owners of the Base have creator access only at the Base NOT at the Workspace level (Reasons - within the department could have multiple products not meant for other team members thus at the Workspace level gives too much control) Groups - Product owners are Group ManagersMy logic in what I’m thinking to do:At the Base level manage access for creators only Instead of inviting people directly to the base or interface per a pe

I’m very new to Airtable, here’s what I’m trying to achieve. I have a table named Inventory: Name, Category, Price.A table named Project: Address, inspection date, images, Reno Estimate. Ideal process: From the Project I want to select items (30-50 items) (ideally a multiplier field. eg: 1x, 2x etc) from the Inventory list. (Or even just a checkbox) So for the Project I’ve selected what Inventory items I’ll need and the total of their cost.Hope that makes sense.

 Good day.  I’m looking to add or rather hard code the time 6:00am as shown int the automation field below: How might I go about doing this?  Currently it brings in the date, but it changes a bit.  For example it’s specified as 7/21/2025, however what it changes it to is 7/20/2025 5:00pm  Here’s the automation:Would there be some way to “tack” on the hard coded time 6am or would I have to create yet another field to do that?  Eventually this will be used in a Workato Recipe, and they’re more buggy. Thanks!

Busco una comunidad de usuarios en idioma español. Alguna información al respecto, estaré muy agradecido. Saludos.

Hello,We are using the “Phone SlackID” field in Airtable and passing its value into the body of a message using the “Slack Send a message” action in an Automation to send mentions.In the “Phone SlackID” field, we’ve set each user’s display name in the format @last.first, and it has been working correctly for almost all users.However, after one staff member changed their display name, they no longer receive mentions. Specifically, @last.first now appears as plain text.Could you please advise us on how to resolve this issue?

I have a date time difference formula formatted to decimal with 2 places but not returning any values less that one. My formula is as follows: DATETIME_DIFF({End Time},{Start Time},'hours')What am I missing? If I recall correctly this should be able to return hours less than 1 (e.g. 0.5 for half an hour difference)

Here’s the problem in a short loom. Maybe I need to have the event table with the name of the event as the primary field: