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I know that, according to this support article that "Multiple records can [only] be selected one at a time from the list of linked records (there isn't a way to link multiple records at one time).I have a base with records for items to photograph. Each of those records has a Checkbox field for marking whether the item has been photographed or not. So each record has that field checked off or not.My end goal is to see what percent of items have been photographed.Because I can only create formulas by "row" and not by "column," I understand that I need to create a second table to start tabulating photographed and not photographed. So, I have a single record called "Whole Project" in that second table that links to all of the records in the first table. Then individual count fields in the "Whole Project" record in the second table show records in the first table that are marked complete and that are marked incomplete. A formula field then divides completed records by total records to

Hello, I'm just learning so I apologize for the ignorance.I'm trying to collect game statistics for my son's hs lacrosse team.I have a data table with fields of Statistics (like shots made, shots missed, etc.) and Player.I have a form that lets me enter statistic (e.g. forced a turnover), Player (6 Jimmy) and submit.From that, I have a pivot table that collects the stats for each player.I want to make a field for Quarter that doesn't have to be entered each time I create a new record.  I tried creating a table with game information and doing a lookup but I don't think that works.Is there a way to have a record keep the Quarter the same until I have it changed at the end of each quarter?  The goal is to be able to have a summary of stats for each quarter and the overall game.Thank you!Mike

I'm thinking I can use a 'formula' field to do this task. Can anyone help with the 'Formula' field... or is there a better suggestion. Thx.IFFirst 4 characters of a record in {Unit & Week} = First 4 characters of a record in {Unit Name} AND {2023 Fee Paid} is Checked, insert the amount in {2023 Maint. Fees} field.Association Table{Unit & Week} is not the primary field{2023 Fee Paid} is a CheckboxMaint Fees Table{Unit Name}{2023 Maint. Fees}

HelloI am putting together an automation which will email our staff their rota, I would like to do this from a view in the base, rather than an interface as I am yet to find interfaces particularly usefulI don't see any way to do this - unless I do something funky like call a webhook from a script on a button in the view. Am I missing anything?Thanks!Richard

hello, is it possible to create a correlation or correspondence system between 2 tables and many criteria such as a table where users record about ten criteria and when the second table finds as many criteria corresponding to the first table this would create an action? I hope I was clear enough. it's a bit like a search system for a person who wants to buy a vehicle and enters their criteria into the website so that they are offered corresponding vehicles.

I have an automation which, when a new record is created (a new student joins the school), finds the linked record in another table (Zapier-connected table with info the student fills out in Calendly) and updates the new record (the permanent student info) with information from the Zapier table. The automation then goes on to find a linked record in yet another table (the teacher assigned to the new student), and sends an email to an address found there. See screenshot.When I test the automation everything goes smoothly, both if I test each step individually and when I test the automation as a whole. In live runs, though, the emailing step always fails because "the to input is empty".It seems like the automation just doesn't find a linked record in the teachers table. Again, it finds a record no problem in tests: it's only in live runs that it doesn't find a linked record.This seems like a similar problem to this one, but I can't figure out how to work around it or make it work.Any ide

Hello everyone,I'm fairly new to Airtable and I've been impressed with the level of questions the community has solved.  This is the first time I'm posting a question with the hope someone can help me.  Here is my situation:In Table A, I have 3 single-select fields called Trade Choice 1, Trade Choice 2 and Trade Choice 3. Each record (applicant) has a Province of Residence.  I have a lookup field to Table B that lists each trade with the specific provinces where the trade is a Red Seal trade in a multiple-select field called Red Seal Province.I want to add a verification step to confirm when the choices of jobs are entered that they are a Red Seal Trade in the province of residence of the applicant. I would ultimately use condition colour to highlight any choices where the trades don't exist as a Red Seal in the province of residence.How do I write an IF formula that would say:  IF(Red Seal Provinces from Trade Choice 1, Trade Choice 2 

Hi all, First time poster so forgive me if I’m posting this incorrectly. I’m trying to create an automation where by an email is sent at creation of a new record (through a form). That task seems simple enough, but I’m struggling to connect a separate tab into the flow. The desired flow is as follows: User submits a completed form which includes a division field (ie, business group) There’s a lookup to a separate tab which pulls that division contact(s) into the view automatically Automation then sends email notifying the division contact of the new record for their review. Problem is, I can’t get the lookup reference to the division contact to pass the automation test. It continues to say that I’m not referencing a valid email address, which is true, as the lookup is not returning a value but a string. Any help is appreciated. Glad to answer follow up questions.

Hi - this seems simple but when I tried it I just got into a loop generating records 🙂When I create a new record, and fill in one field (a lookup) and this record also has an autonumber field (say 1) could Airtable automatically duplicate the record twice (so you would have 3 records auto - numbered 1,  2 and 3) with the same lookup selected?I guess this could need a button / script not an automation but I'm a bit new to itThanks much appreciatedJim

I have a base with three tables, Clients, Cases, and Case Approval. So far I have it set up so that as soon as a case in the "Cases" table has it's status changed to "Pending Approval" it will create a record in the "Case Approval" table. At this point I was hoping I could send an automated email to the client with the Airtable Record URL so they could open it and approve or reject the design. 1. Is this the best way to automate approvals? 2. Is there a way to accomplish approvals without the client needing an Airtable account? 

Hi, I have 2 fields:Transaction Date - date fieldand Month (For Reports) - linked fieldWhat I want is whenever a date is set under transaction date, it should automatically link to the corresponding Month - linked field. I know this is doable but I can't seem to wrap my head around how to do this. I hope someone can help me figure this

Hi there,I'm getting this error when trying to create a concatenate formula. The field used to have a concatenate formula in it, then I changed it to autonumber and now i'm trying to change it back and it won't work... what's happening! Thanks 🙏 

Hi everyone, I’m hoping I can explain well where I am stuck. What I am trying to achieve (in short) is that any time a form is submitted sync a certain (calculated) field from form1/table1 to a corresponding field in table2 only if the email adress entered in the form and an email adress in table2 match (both primary fields) In more detail: I have created a seld grading quiz using this instruction: Self-grading quizzes with Airtable - DEV Community What I am trying to accomplish is basically that the grade, that is a calculated field in table2, is synced to table2 which is our user database. The form requires the user to enter an email adress. If this email adress matches an email adress of table2 (pimary field), then the field with the score should be synced with a corresponding field associated to this record. I hope I was using the correct terminology. I have tried using automations but I haven’t figured it out yet. I am very grateful for any help!

We all know about ChatGPT. It’s profoundly expanding the possibility of creating some very smart systems. Pervasive and near-free access to LLMs (large language models) inch us closer to AGI (artificial general intelligence), which can be applied to apps and data in several ways.Airtable, of course, is readily able to enjoy the benefits that services such as OpenAI provide to developers. Integrating the power of LLMs for text and code completion is almost trivial. These are magical capabilities, but they aren’t the only capabilities.Most AI experts and analysts agree - AI will become pervasive in all solutions, and the ones that create the greatest customer value will blend application data, user context, and LLMs to create extremely relevant and powerful outcomes.Rows That Have MeaningAirtable search is not a pleasant experience at all. The findability of discrete records in a table is terrible. Locating key data across multiple tables and bases is almost impossible. I have explored t

We take bookings online for a fortnightly gardening session, and the attendees' details are then added/ updated in an Airtable list.Before each fortnightly session, we currently manually send the list of who is signed up to the session leader which feels inefficient! I have setup the Airtable/ bookings so that the dates people signed-up to auto-populate, currently as a list since they may sign-up to multiple dates, eg "03-05-2023, 17-05-2023," etc. I'd love to find an automation which searches for today's date in this field and sends an email to the leader with the sign-up people but I can't see a way to do this. There is an automation option to Send an email when the date field matches 'Actual trigger time' but not sure how this is formatted/ if it would work. Hope this makes sense and would welcome any suggestions!thanks

I have a base for my Dispatching business and i deal with brokerages that have different reps. I got a Brokerage Table and Contacts table for each individual rep and i link them to their particular Brokerage. I have another table where i keep Trips table but i want to know is their a way to bring in a field where i can search inside the linked records of the individual Brokerage?

Hi,I am trying to pre-fill two records in an Airtable form from the following column "Client Commercial Controls":If I pull up the pre-filled form, currently I can only pre-fill the one value ("Police check to be performed"), but I also want to pre-fill the second value ("Data security policy to be added").This is the formula I am using to pre-fill the form and have no issues when only pulling in one value, but can't work out how to pull in multiple values. Please advise.Many thanks,Nik

Hello,I sat up an email automation with Airtable. It works well and sends the emails, but I can't find a way to customize the sender name. I'd like to have the company's name as sender name instead of "Airtable Automations". Do you know how I can solve this? I have the Airtable Pro account.  Thanks very much in advance and have a nice day. Kind regards,Alex

Hi all,II'll try and better explain.Imagining you have a base with multiple tables, and on one table there are 2 fields... One, is a linked to field that allows for multiple selected records... Let's say it links to a table listing people's names; members of a team. One record has 3 names: Jason JonesAmy AbnerSteve SullivanAgain, these are individual records from another base, not text.  Is there a way I can pull just the first record, automatically, into the 2nd field? Similar to if I was using the right or left functions with numbers.  I want to have a second field that pulls out just Jason Jones in this field, and does the same for all the other records along that same field; ie pulling out just the first record.  🙏  

Hi all! I am building out something to help with vaccine planning (yay!) and need something that can essentially help me do the following: I have a single select field called “Vaccine” with Moderna (First Dose), Pfizer (First Dose), Moderna (Second Dose), Pfizer (Second Dose), and J&J as options I also have a date field (“Clinic Date”) indicating when the vaccine clinic takes place for each of them, and how many doses were administered. What I am looking to do is to automatically calculate a field for the second dose clinic (i.e. it would need to identify the type of vaccine and calculate the next date based on that. For example, First Dose Pfizer - calculate for me the next date as 3 weeks out. For Moderna, the next clinic needs to be 4 weeks out. I should add that I did try creating the following formula, but Airtable does not seem to like it: SWITCH( {Vaccine}, ‘Pfizer (First Dose)’, DATEADD (3, ‘week’), ‘Moderna (First Dose)’, DATEADD(4, ‘week’)) I know that this should be s

Hello!Our project managers often add personalized information to an automated email before sending to a client.  Is there a way to drop the email into the Office 365 drafts folder rather than actually sending it out?I see an option with Zapier but was curious if there is means to do it within Airtable's internal automation as there is with purely sending an email. 

Hello, I am trying to find a way to add an attachment from a new record to a field that already has one. The automation deletes the existing file and add the new one. I tried adding the URL from the search step in the automation as well as of the URL of the new attachment but it does not work. Also tried to separate them with ", " Or “;” but it does not work either. Did anyone manage to do that ? Best Paul

I don't understand from the documentation how to use the following filters properly:filterIsAnyOf_filterIsNoneOf_filterHasAnyOf_filterHasAllOf_Can you help me?Documentation: https://support.airtable.com/docs/shared-view-url-filters

Hey Community,  Thanks for reading my post.  I am trying to update records in Table A (sales estimates) with a number from Table B (sales invoices) when a new record comes into Table B.  I could also do this on a regular interval instead of having a new record entry in Table B kick the automation.  Whatever is easiest. Essentially, I'm trying to get around the autolinking problem.  Sales estimate numbers are unique and when they convert to an invoice the invoice has the same number.  However, I'd still have to go in every day and link all the new invoices generated to their estimates to make the reporting work correctly.  I REALLY don't want to do that.  Any suggestions?  I imagine there are several ways to get around this, but I'm really hitting a wall.

Hello,These presented properties will have a chance to have a different property address linked on this column which is not having any issues.My main question here is there any way how could I set up,  the "current property" will be replaced with the latest property address from the presented properties?For example.The first property from the presented properties was 15 Kaye Drive, after a few minutes there will be another property added to the "presented property which is 36 Erronmago Drive.How can I replace the "current property" with the latest address which is 36 Erronmago Drive?The main purpose of the "current property" should only have 1 latest property address only.Hope it is clear and someone could help 🙂Thank you