Automations

Hello All,We are looking into Airtable to automate our customizable products eCommerce business. It seems our operational workflows have grown beyond the capabilities and it's getting hard to manage as orders keep growing.For long period, manual management were a good solution for our workflows because they were relatively uncomplicated. Unfortunately, our operational activities increased and now include:customer inquiries order tracking status updates inventory coordination managing repeat customers tracking internal activities follow-up support for operationsThis also coincided with an increase in the amount of information we were tracking across multiple tools and systems. The tracking of changes and the consistency of the information have been hampered by the separation of the information.I have been interested in Airtable because it appears to have the capabilities that are in be

Hi, this is the first time I experience this issue first hand, but out of the sudden all attachment added using a Google drive link via API to my Airtable record gets removed inmediately after being added. It was working alright , but it suddenly stopped working.  I know this is a well known bug in Airtable but could not find any updates. Files are sep with with open sharing and download rights in Google Drive, I an sending the export link in PDF to airtable and it was working currently until it stoppedworking 

I am utilizing the reminder feature in Airtable for the first time. I’ve created a few “test” CRM’s to see how the feature would work for me. Out of 5 “test” CRM’s, only 1 gave me the info I needed. I have attached a picture of what I want vs. what I’m getting. Any idea why one would work and the others do not?  

Using an automation to assign a part number to any part who does not have a part number. Since this database is needing to retroactively run this script one at a time due it is nature of how it assigns part numbers. The best way to do this is to have the script run once, then identify the next record this script needs to run on (next record without a part number) and run again.However as it stands, the second automation run will not happen even when the conditions of the second record are changes to meet the conditions of the automation.Is this a known bug/limitation of airtable automations?

I have two tables:InvoicesTime Invoices has a project, start date and end date.Time has a project, start date and hours. I’m trying to find all the time records between the Invoice start and end dates for a project and assign them to the invoice. But when I try to find the time AT only allows static choices, not dynamic. How can I make this work?

GTM Data & Automation EngineerThe Sports Playmaker (TSP) — RemotePart-time / freelance to startRemoteGrowth path to full-timeAbout TSPThe Sports Playmaker is a sports business consultancy helping brands, rights holders, and media properties grow through strategic partnerships and targeted outreach. We're building our first GTM data infrastructure and need one person to own it — from raw contact lists to sequenced campaigns landing in the right inboxes, at scale.What you'll ownClean, deduplicate, and verify large contact lists from Excel and CSV into Airtable Build and maintain Make.com automation flows across the full stack Run Clay for waterfall enrichment — pulling verified data across multiple sources before it hits the sending queue Set up and manage Instantly.ai: domain warm-up, multi-inbox rotation, and eventually sending under client domains Keep Attio up to date as our pipeline CRM, synced

I’m coming from an Asana background and am trying to build a project management system in Airtable. I’ve watched several tutorials and gathered advice on setup architecture, but I’m running into a few issues with automation and record relationships.Current structure:Base TablesProjects (connected to my submission form) Teams Team Members Project Types Tasks Task TemplatesCurrent flow / logicRequest Type (submitted via form) → Project Type → linked Task Templates → Teams → Team MembersAutomation setupTrigger: When record meets conditions Lookup record Create repeating tasks based on Project TypeI’m running into two main issues:1. Task templates are not filtering correctlyWhen I submit the form, all task templates are being created rather tha

I’m planning an Airtable base for tracking search result data over time and would like to sanity-check the structure.The use case is keyword and competitor monitoring. An external API would return search results on a schedule, and I want to store each result with fields like query, search engine, date checked, position, title, URL, domain, and snippet.My first thought is to have one table for keywords and another table for SERP results, with each result linked back to the keyword record.For context, I work on TalorData, a Search API for SERP data, so I’m trying to understand the cleanest way people store recurring search result data in Airtable.For people who have built similar recurring data workflows, would you store each search result as a separate record, or store one full search result page as JSON in a single record?I’m leaning toward separate records because it seems easier to filter by domain, position, and date, but I’m not sure if that be

Hi!I need to track attendance for different cohorts put on throughout the year. Each cohort has multiple sessions and multiple attendees. When attendees are linked to a cohort, I would like to automatically create attendance records for every session linked to that cohort. Attendance statuses will be updated manually later. I am having trouble setting up the looping automation. I have never set one up before and I am getting stuck. Any help pointing me in the right direction is greatly appreciated! My base has the following tables:TABLE: CohortsFields:Cohort Name (primary field) Attendees (linked to attendee table) Sessions (linked to Cohort Sessions table) Session Record IDs (lookup field pulling Record ID from linked Sessions)TABLE: Cohort SessionsFields:Session Name (primary field) Linked Cohort (linked to Cohorts table) Record ID (formula field)T

Wanting the items in the chosen lookup to be actually added to the record. 

Be careful updating field types!I have a few automations that watch a field for updates to set a field-last-updated timestamp. I discovered that if you change the field type of a watched field from multi-user to single-user, if there is data in the field, it will consider the field “updated” and trigger the automation.This is not documented anywhere that I could find!  And it messed up my timestamps 😑  

I have created an email automation thats pulling the information from our grid view. But how do I get this to go full screen as its only taking up the left side of the email.I have checked other email notification and it takes up the full screen but it looks like everything I’ve done is matched correctly. 

Hi, I’m being asked to reseach wether its possible to sync filenames and links to files in a Sharepoint document library to an Airtable project.  It need to only sync filenames NOT the actual data.  Does anyone know if this is feasible?Thanks

J’ai une automatisation qui, lorsque je crée une entrée dans Table1, crée une entrée dans Table2 et copie la valeur du champ Nom de Table1 dans le champ Nom de la Table2. Mon problème c’est que l’entrée dans Table2 se crée, mais la valeur du champ Nom de Table1 n’apparait pas dans le champ Nom de Table2.Quelqu’un sait pourquoi? Merci!

Hi everyone! I hope I explain this correctly since I’m not an Airtable guru. I created an Airtable automation with Gmail and completed a project yesterday. I want the client to receive an automated email confirming completion of the project today. Images of configuration and results are attached, but the email hasn’t been sent yet. I assumed it would have been sent by now and it hasn’t. I’m CST and currently it’s 10:55am. Am I missing anything?  

Hello!I’ve been wracking my brain trying to figure this out - can anybody help?In my base, I have a main table named “Contacts” in which there’s a single select column for “Category” (stylist, producer etc...)I then have a table for each of these Categories with more info to add there.In those tables, I have added a Linked Record column to take the name from the main contacts table, with a condition:“Filter record selection by a conditionwhere all of the following condition is trueWhereCategoryisStylist” Even with that condition, it’s still pulling the info for all contacts. I even tried to filter by view, to no avail with the same result. Has anyone faced this before?

I have three Tables. - Commit Items, Invoice Header, and Invoice Detail. Lets assume that For Commit No ACB001 there are 4 Records in Commit Items Table with many records for other Commit Nos.. When the invoice is received for Commit No ABC001 and entered on Invoice Header table with Invoice No and Commit No ABC001, I would like automation to grab four records from Commit Items table and create those 4 records + Invoice number in Invoice Detail table. How do I achieve this? Just a reminder, I am new to AirTable.

Hi guys,I’m building a CRM within Airtable and need to create a two-way sync between Airtable and Google Calendar so if an event is created/updated/deleted in one, it automatically updates in the other. This is the current setup I have: A separate ‘Meetings’ table for events created within Airtable and a separate table that’s integrated with the Google Calendar (on the interface, it will all just be one calendar). I am trying to create an “Update Record” automation so if an event is updated in Airtable, it updates in Google Calendar but I’m running into some issues and with the vice-versa automation.The trigger runs successfully but the action always fails:

Hey Airtable Community!First time community user so please be kind! I work for an Event Production company, we are beginning to explore the possibility on switching to airtable.  We currently use an Edoc software called Pandadocs for our proposal writing.I am trying to figure out the possibility of when Documet completed → Airtable duplicates a prebuilt base and then takes the pricing table information in the doc and pushes it into each table accordingly.I will admit there is still a lot of details still up in the air, such as what is a table and what is a view? But I am focused on how mechanically I can make that kind of automation and what guardrails I should look out for? 

I’ve been building a workflow that connects Airtable to a CMS so blog content can move from planning to publishing with less manual work.The setup usually includes title, slug, content, images, publish date, and status fields, plus a draft/review/publish flow.I’m curious how others here manage content operations: do you keep Airtable as the source of truth, or do you use it only for planning?Happy to share the structure I use if anyone is trying to reduce manual blog publishing work.

Hey all, figured I’d ask this question and see if anyone has advice/experience, plus it’s been awhile since an Outlook integration thread in case of application changes…So I’ve got an active automation setup integrated with an Outlook calendar wherein people submit tickets and dates, and when a date is created an automation fires to create an Outlook event, with the Outlook ID written into the record for reference. Then when certain conditions are met, another automation fires to update the Outlook Calendar event by referencing the ID. For the most part (like 97% of the time) this works fine, but I’m having a devil of a time on that last 3%. Some of this is accountable to people using the data layer and fulfilling update conditions at creation, those are able to be rectified. The real bothersome one is that rarely the creation automation gets thrown the error Microsoft reported an error while processing this action: An unknown error occurred. I appreciat

I have created a “Release Planner” base in Airtable for coordinating all the steps we have to complete for a software release. I created one table called ‘Template”, and I copy that template to a new table for each release.Now, I want to set up automations to notify me and the assigned to person daily while any task is open, across all tables. I seem only to have been able to set it up on one, but then it doesn’t copy over when I copy the template to a new table. And I can’t seem to set it up the right way every time, plus it’s time consuming. Does anyone have a hack for creating a base-wide notification? Or a way to copy automations across tables?Happy to do scripting, but I would need detailed instructions, as I haven’t done that in Airtable before.Thank you!

Hi all, I am running into a challenge again related to automations and multiple select fields. I have a table where locations are input as “city, province” (I live in Canada). For example, “Toronto, ON”. When a record is approved, an automation kicks in and has to populate the location field in another table. The problem is that when I assign the location field in the 2nd table as a multiple select, the automation splits the city and province (“Toronto”, “ON”). I tried making the location field in the 2nd table as a single line text but still the problem exists. I have spent so much time trying to figure this out but am unable to. Is there a way around it? Thanks so much.I am attaching screenshots showing how the location is populated in both tables.

Good Morning, I am working on building a table where my daily sales data is entered, and that data point from this year can be compared to the same day of the week from the previous year. I am not a professional developer, so forgive me if my knowledge is at the beginner level. Currently, all of the data is populating correctly, but I have to manually enter in the SelfLink value. I have tried to create an automation for when a new record is created, however have been unsuccessful so far. Here is a screenshot of how the relevant points from the table are set up. My question is, do I need an automation, or is there a lookup field that I could enter into get the selflink field to automatically reference the corresponding day from the calendar week number of the previous year?Any direction on h

I’m running into an issue where the hyperlink is not being created in an automated email that includes a link to an Airtable form that includes prefilled fields using Markdown. I have hyperlinks in almost all my automated emails, which is a lot, and all the others seem to work fine, except for these ones that include pre-filled fields.  Example of a link with prefilled fields that is not producing a hyperlink[Home Assessment Scheduling Form](https://airtable.com/appi09WiT6MFsy9zo/pagYdHzqnzsTRVhmn/form?prefill_Efficiency Arizona Applicant Name={Applicant}&prefill_Your Email Address={Applicant Email}&prefill_Street Address={Full Address}&prefill_Project Number Form Submission={Project #}&hide_Project Number Form Submission=true) I thought maybe it had to do with spaces, but I’ve tested it with underscore, no spaces, and even found something saying using a + or %20 between wo