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For a linked field, is there a way to limit record selection to a view based on the user?I have a Task table, with specific tasks for specific users.I have a Time table, where a user selects the taskDepending on who the user is, I want the only the tasks meant to be available.The only way I've been able to figure it out is to create multiple linked Task fields in the Time table. Not ideal.Thanks, David

From my research, I think the answer to this question is, "it can't be done", but I'm hoping I'm missing something.My base has 3 tables:Waiting List - this is the "main" table, listing the people on the waiting list.Events - defines the events for which people may be waitlisted.Site Types - lists the possible site types that could be available to a person on the waiting list.Here's a highly simplified version of the base that illustrates the setup.Each record in the Waiting List table is linked to a single Event Name record in the Events table.Each record in the Events table is linked to one or more Site Types in the Site Types table. This link field defines the subset of Site Types that are available for that particular Event. This data is repeated as "Available Site Types" in the Waiting List table via a lookup field (if it's needed). As I have it set up, one Site Type record can be linked to multiple different Event records, but that's not mandatory--if it helped solve the problem,

I am trying to learn to use automations to update 2 summary tables so I do not have to keep copying and pasting every time I update a table.Table for new record:  Donations.  Summary Table: Donation Totals Yearly Summary Report.The two table are linked by the Donation Date primary field in the Donations table. The summary table linked field is called Donation Table.Let me summarize what I think I need to do to accomplish this. I need to create a trigger that says When a Record is Created in the Donations table. This tests fine.Then when I create that record in the donations table I need to have an action happen. I have chosen the Update Record in the action. That action is to update the Donation Totals Yearly Summary Report table/Donation Table field with the contents of the Donation Date field in the Donations table. To do that I need to choose the Update record choice in the Action type field of the automations screen. Then choose the Table in the configuration section

Hi,I am trying to figure out a way to copy data from one record to another in the same table. In the example Ordrenummer primær should be the key and I want Navn and Mail from the record with values to be copied to other records with the same value in Ordrenummer primær.Thanks for your help./Michael   

HiI'm really, really trying to love interface forms and the design is much improved but is it really the case that you cannot prefill linked record in the form? I've tried with Recordid and with the name and it doesn't work. Other fields are fine (that I have tried) but not linked records. I believe its also the case that users need access to the base to submit if its being used as an internal form. Can anyone confirm these, are there work arounds. I'm having to abandon them for now and build with old forms 😞  Cheers Jason    

Hey all,I recently needed to switch an email automation from "Send email" to "Outlook email," to fix a spam filter problem. Previously, when it was being sent as "Send email," a link at the bottom of the email led all recipients to the record detail view of the submitted record on a particular interface - even though interface links are not currently insertable, and I had to assemble the link myself, it still worked fine.They look like this in the Automation message body, where the parenthetical is the inserted dynamic record ID:https://airtable.com/appxxxxxxxxx/pagxxxxxxxxx/(AirtableRecordID) But now, with the Outlook email automation, the links are broken. Something in the chain is adding two BOM bytes into the link, so it goes to this link instead:https://airtable.com/appxxxxxxxxx/pagxxxxxxxxx/%uFEFF%uFEFFAirtableRecordID Is there a fix for this, or something I'm missing? The only other thing to note is my org uses urldefense, which wrapped the links when the automations were s

Hi everyone, I'm wanting to improve upon the Extract Base Metadata script to include more features. Has anyone experimented with this?Ideally it would:Gather the metadata currently acquired by the Base Metadata Extract extension (listed below)Be capable of running automatically at regular intervals.Indicate if the field has been deleted.If the field is a linked record field to another table limited to a view, name that viewIndicate if the field is in use in an interfaceSHOULD: name those interfacesIf the field is a lookup from a linked record, name the originating recordSHOULD: link directly to that recordShow which interfaces the field shows up on and make updates when fields are removed or added to interfaces

I found multiple posts stating we can’t create new columns/fields on a base but then I also see posts like the following two where the script looks like it’s calling a create() method. Are we able to create new columns/fields through a script? Does TypeCast only work on Create? What about Update? API Does typecast only work on .create? What if I want to update a mule-select field in update? base('Sites').update([ 79 { 1 "id": recId, 2 "fields": { 3 "siteStreetAddress": {!!placeDetailsObj.street_number ? place… Fix for INVALID_VALUE_FOR_COLUMN for single line text column API Here’s a repro case for a table with column “SingleLineText” which is o

Hi, I have a table that contains the first and last names of people and what I’d like to do is to have a field beside this that counts the number of times a first name + last name shows up in the table. This is because it is possible that I can have multiple entries for the same person and I eventually want to extract unique users for use in another table. The first thing I need to do is to identify duplicates, but I’m struggling with this. My approach was to concatenate & lower case the first and last name to get a standardized format to check for duplication. Would appreciate any help on figuring out how to find duplicates in the table. Also, it’s not enough that I just know if a record is a duplicate or not, I need to know how many times it shows up in the table, so some sort of count formula but I can’t seem to figure this out. (names are not real) Any help would be much appreciated. Thanks so much.

Is there a way that I can have my employees fill out a form that then shows data they are looking for from a base instead that form inputting data into the base? I have created a table that would be very beneficial to my employees but some are reluctant to use it because they are used to an older system. If I could create a form that makes it very easy to find what they need, that would be wonderful. I see there are some paid 3rd party apps like On2Air that would do this. I assume by the presence of these apps, Airtable does not have this functionality but figured I'd ask when my searches on the community yielded no results.  Thank you for all your time 

Looking for some help with the new Form Builder tool.I have upgraded a couple of forms for external users and all seems well expect for one thing (so far) - I am not able to manually sort a Linked Record type field.In the old form design (created in Data) we would use "Limit record selection to a view" and that view would be sorted the way the data should appear eg. by date, earliest to latest.Now we don't select a Data view but put filters on the field, as you would in Interfaces. I cannot locate a Sort function to go with the filter.Is this an oversight in the update? Or is there something I'm missing? Any one else found this to be a problem?Any help is greatly appreciated.

I have a typical CRM Airtable base that has three tables: Name, Company and Project. Records in the tables are all linked together. Now I want to create another base that uses (syncs) information from two of the tables: Name and Company. It's easy enough to create a new Base and sync the two tables...but when I do, the linking between the two tables goes away. In other words, in the new Base I lose the knowledge that John Doe works for XYZ company. It shows us as text, of course, the records are not linked. Is there any way to fix this? 

I am trying to create an automation that updates a record when certain conditions are met:Let's say I am evaluating my retail inventory and want to identify inventory boxes requiring certain follow up tasks: I created a Box Flags field to aggregate a few different record fields into 2 flags: boxes that need to be replaced, and boxes that need their contents separated. I have created an automation to update records for the first flag, but am struggling with the conditions for the second. I only want the "separate contents" flag on boxes with more than one field value. "Has any of" retrieves all boxes, "has all of" requires a tedious number of conditions to capture every combo of values, "is exactly" and "is/is not empty" don't apply. In other apps I've worked in, I could write a condition like Box Contents contains A,B,C,D,E AND (Box Contents is not equal to A OR Box Contents is not equal to B OR...) to filter out the single value records, but I can't seem to wrangle thes

Im trying to use a field related to another table, the field is a date datatype which is in local format (DD/MM/YYYY) but the lookup tries to use another data forma (MM/DD/YYYY) so its not retrieving properly.Fecha de Facturación and Fecha (from another table) are both in local format But the datatype link from one table to the other search in another format so it fails...anyone who has passed through this problem?  

I am trying to sort by the Week # of the year that an entry is assigned on my base. Its sorted by year, then by week - so 2024, week 1 through 52, etc.However, for anything this week up until the 31st, its showing up as the 1st week of Dec 2024 (which confuses me as you would think it'd be 1st week of 2025?). I would like that to show up as the last week of Dec 2024 (week 52) or even Week 1 2025.Formula is:WEEKNUM((Assigned), "Monday") It is pulling data from the "Assigned" column, which is listed in the format: 12/30/24 11:00amThanks!

Hello community, how would you go about exporting a table or even base's field names and IDs? In an ideal case, I would sync on intervals a sorted list of all fields and their properties, similar to how it's shown under manage fields. Thanks!

Hi again,Is there a way for you to have data from a field "written" to that field and fixed for those changes elsewhere will not affect the result in this field in the future?An example of this might be;A fee in one table is designed to be updated in future years, and that field is referred to in other locations. Once that booking has been confirmed and paid, I want to be able to "fix that price" for that booking so that if the lookup value in the first table changes in future, that the confirmed bookings either do not change or, that a field has been updated which then remains at the agreed price.I hope that makes sense? Thanks S

Hello everyone!I need help with a formula that computes two fields as {field 1}/{field 2}.However, the base is new for my team, and we're working to input backdated data, so some records that use these fields are 0 (zero), at the moment. The formula field that computes the two fields is used on current data, and we'd love to eliminate the infinity returns so as not to interrupt the SUMs we use in other areas of our work.I've played around with several iterations of the formula and solved one to lose another 🤪 The current formula I'm using to keep us sane in the interim is:IF({KGM 500 Total Attendance}>0,{KGM 500 Total Attendance}/{KGM 500 Total Capacity}) Attached is a screen shot of the fields in the base for reference. As we work to gather missing data, Total Attendance may be inputed first or second to Total Capacity. When the missing data is entered, both fields will have a number greater than 0, I want the Formula Field to compute {KGM 500 Total Attendance}/{KGM

First using airtable but profecient in Python, SQL and some JavaScript/Vue3.js for house needs. I dont consider this a "complex problem", but havent been able to crack it in Airtable env. only.I have a scenario where i want to dynamically control form field visibility based on "boolean" values from another table. I am aware that form defaults to communicate with one record at a time given the table it belongs to.I have a table named "application" and another "analysis" and fieldsnames are generally the same. once "application" has a PDF file attached, analysis makes a "lookup" and a python script executes 16 rather complex regex patterns and saves the output as boolean values, could be "1 or 0", "yes or no" and "ja or nej".From the analysis output, the idea is/was to use these booleans as a condition to manage visibility and nothing else. Because, as you can see in the bool_update_flow.png attachment, the users are to upload specific images.If it is, can i utilize a JavaScript in order

Hello!I am wanting to add a DATEADD formula to my base to set deadlines for different tasks based on a hiring date. I've done this in a previous base, but have since lost access. Can someone help me with the formula I need? For reference, some of the formulas I need help with are:Task: Email for photo, new hire survey, and short bio of new hire (-7 days before Hire Date)Task: Assign desk space for new hire (-3 days before Hire Date)Task: Give Uniform (on Hire Date)Task: Collect how to contact employee while OOO (1 day after Hire Date) This is my current formula:IF({Task} = "Email for photo, new hire survey, and short bio of new hire", DATEADD({Hire Date}, -7, 'DAYS'))When I add another {task} = ..... , it changes the format of the first deadline from a date to T00:000:00.OOOZ and then the next task's deadline just shows up as "true." When I reopen the formula, it looks like it changes itself from IF({Task} = "Email for photo, new h

Hi Airtable Community - I am fairly new to Airtable.  A couple of months developing. Have a few questions below.  Many thanks in advance for any guidance provided.Q1: Need to merge two bases - what is the way to go?  The chatbot mentioned scripts to bring data over and sharing the tables from one base to another.  I would like to merge the two into one Master one and not lose existing comments in any records, any history or scripting/automation in either.  Is there a way to do this? Q2: How do I see/query the backend table structure in Airtable via  SQL? Is that possible? is there a tool out there that can help with that?Q3: Any companies that offer Airtable development that I can chat with - looking for rapid development so need more Airtable engineers?

When I do a rollup to get the unique documents, it is correctly retrieving just the unique values - but while a lookup brings up the actual attachment documents, the rollup displays Airtable's Internal URL for the document.How do I then retrieve the document?   

I have a few currency fields that I am adding up in a simple formula field. I am then trying to display the output of that formula field within a text string I am building with another formula. However, I’m getting some strange decimals when showing the numbers.In an effort to troubleshoot this, I create a new blank Airtable base for testing and I’m getting the same result. For no apparent reason (to me), when I reference the total field in the string, it will sometimes add a ton of decimal spaces, like this: Here’s a link to my sample/testing base that is showing this issue: https://airtable.com/appqBYuTjL8QbhmF4/shrM4rk6GDRaJQ4QNMy formulas are pretty simple:Total of Amounts 1 & 2: {Amount 1} + {Amount 2}Display Total in a String: "The total of both amounts is $" & {Total of Amounts 1 & 2} & "." I can’t figure out what might be causing this, especially when I manipulate the Amount 1 and Amount 2 values to reach the same sum, the decimals somet

Hi, I’m trying to share a developped interface with other users in my organization, they receive the link by email by they are invited to login. For information i’m in the Pro panel with only one user. Can someone help me please. Regard’s Amine

Looking to create some kind of form / interface that allows the user to submit multiple records. For context, here is the use case:I'm creating an Ordering/Receiving Inventory Management base to use across staff at a Restaurant for order management. Person 1 does the ordering, they submit what they ordered. (ideally they'd be able to do it by distributor, so for Distributor 1 we ordered 7 cases of X, 2 cases of Y, etc.) This populates to a new table of sorts that Person 2 can reference when they do the receiving of said order. They'll see the 'Qty ordered', the 'Item Ordered', and the 'Distributor'. They theoretically can denote what was received (1 case of Y instead of 2 cases, etc.), as well as attach invoices for easy reference. Not necessarily set on the set up being a 'form' per se, although that makes the most sense to me. However I am getting stuck as I can't find anything about adding multiple records through a form, it seems the form set up is more specifically for fillin